Administration to management and Secretary

About this role

Job Summary The Secretary provides administrative and secretarial support to ensure the smooth and efficient operation of the company's daily activities. The role involves managing correspondence, coordinating meetings, maintaining records, handling office communications, and supporting various departments with administrative tasks. Key Responsibilities Administrative Support Receive, screen, and direct incoming phone calls, emails, and visitors. Prepare, type, and distribute letters, reports, memos, and other business documents. Manage incoming and outgoing correspondence and maintain proper filing systems. Maintain office records, files, and documentation in both electronic and hard-copy formats. Ensure confidentiality of company information and documents. Office Coordination Schedule and coordinate meetings, appointments, and company events. Prepare meeting agendas, take minutes, and circulate meeting resolutions. Coordinate travel arrangements and logistics for employees when required. Monitor office supplies and initiate replenishment requests. Communication and Customer Service Serve as the first point of contact for visitors, clients, suppliers, and other stakeholders. Respond to general inquiries and direct them to the appropriate departments. Support communication and coordination among departments. Records and Documentation Organize and maintain company records and administrative documents. Assist in preparing routine reports, presentations, and other administrative documents. Ensure proper documentation and archiving of company files. General Administrative Duties Assist different departments with administrative tasks as assigned. Support the organization of workshops, trainings, meetings, and company events. Perform other administrative and secretarial duties assigned by the supervisor. Job Title: Administration to management and Secretary Reports To: Human Resources and Personnel Head Location: Head Office, Addis Ababa Employment Type: Full-time