Purchase Officer

About this role

Job Purpose:- The Purchasing Officer provides administrative, coordination, and operational support to ensure the efficient and effective implementation of purchasing activities. The role focuses on processing procurement documents, maintaining records, coordinating with stakeholders, tracking procurement actions, and supporting the purchasing team to ensure smooth procurement operations. Main Duties and Responsibilities: Prepare procurement documents and maintain procurement records. Ensure procurement files are complete, accurate, and properly archived. Maintain procurement databases and tracking systems. Follow up on outstanding purchase requisitions, purchase orders, and deliveries. Maintain organized electronic and physical procurement files. Prepare procurement reports, status updates, and tracking reports. Ensure all supporting documents are attached to procurement transactions Enter and update procurement information in ERP or procurement management systems. Monitor procurement workflow and ensure records are accurately maintained. Ensure procurement activities are processed in accordance with organizational policies and procedures. Support compliance reviews and procurement audits. Assist in monitoring adherence to procurement processes and approval authorities. Assists in the preparation of bid documents and supplier bid lists to obtain competitive quotations on goods and services. Participates in technical evaluation committees when appointed and do the analysis report as required. Performs other duties assigned by the immediate supervisor.