Office Manager (Reception)

About this role

Vital Security PLC is a fast-growing security services company providing security guard, and integrated tech-based security solutions to corporate, institutional, and government clients. Item Details Reports to Chief of Staff / Office Head Number required 1 Place of work Addis Ababa (Head Office) Employment type Permanent (after probation period) Salary As per company scale, plus benefits Job Summary The Office Manager (Reception) is the first point of contact for the company. She manages the front office, welcomes clients and visitors, handles communication, and supports the smooth day-to-day running of the head office. Duties and Responsibilities Receive and welcome clients, visitors, and job applicants in a professional and courteous manner Answer, screen, and direct telephone calls; take and pass on messages accurately Receive, register, distribute, and dispatch incoming and outgoing letters, documents, and parcels Maintain an organized filing system (physical and electronic) for office records and correspondence Manage the management's calendar, appointments, and meeting room bookings Prepare letters, memos, minutes, and reports as assigned Monitor office supplies, request purchases, and keep stock records Coordinate cleaning, messenger, and office support services to keep the office clean and orderly Keep visitor logs and ensure office security procedures are followed at the front desk Support HR and administration with document collection and applicant reception Perform other related duties assigned by the supervisor