TVET Secretary

About this role

Hope Enterprise University College (HEUC) is a higher education institution in Ethiopia, which is housed on five hectares of a beautiful, green and clean campus conductive for teaching-learning process and having student and faculty friendly environment. Currently the university college is trying to recruiting the right candidate who is befitting for the positions of Student Dean, Accountant and TVET Secretary; accordingly, any interested professional who can meet the following criteria can apply for the position. Position : TVET Secretary Terms of employment: Full time Accountable to: TVET Vice Dean The TVET Secretary will provide essential administrative and secretarial support to the Faculty Office. The successful candidate will serve as the primary point of contact for students, staff, and external stakeholders, ensuring the smooth daily operation of academic administrative processes and maintaining high standards of institutional documentation. Key Responsibilities Administrative Support: Manage the TVET V.Dean’s calendar, schedule faculty meetings, and record detailed minutes for academic committees. Student Services: Act as the first point of contact for student inquiries regarding registration, course schedules, and faculty policies. Records Management: Maintain accurate and confidential physical and digital filing systems for faculty records, student files, and official correspondence. Documentation: Draft, format, and proofread official letters, memos, and reports to ensure compliance with university standards. Communication: Coordinate internal communication between the faculty, other university departments, and external regulatory bodies. Office Operations: Manage office supplies, handle incoming/outgoing mail, and oversee the general organization of the Faculty Office. Number of Vacancies: - 1 (One)