Property Administration Head

About this role

About The job Position: - Property Administration Head Department: Human Resources and General Administration Department Reports To: Human Resources and General Administration Manager Duty Station: Manufacturing Plant, Kality Gelan Sub-city 2. Job Purpose To plan, organize, direct, and control the acquisition, registration, allocation, utilization, safeguarding, maintenance, verification, transfer, and disposal of company property and assets. The position ensures the effective and economical utilization of organizational resources, maintains accurate property records, establishes appropriate internal controls, and ensures compliance with company policies, procedures, applicable laws, and regulatory requirements. Duties and Responsibilities Implement, and monitor property management policies, procedures, guidelines, and internal control systems. Ensure that all company assets are properly identified, classified, registered, tagged, and recorded upon acquisition. Ensure that property handover, receipt, transfer, return, and reassignment are properly documented and authorized. Identify property requirements in consultation with concerned departments and consolidate requests for budget and procurement planning. Oversee the effective administration and control of the main store, mini-stores, and other designated storage facilities under the unit's responsibility. Ensure that goods and materials received, stored, issued, transferred, and returned are properly documented and recorded. Ensure that access to stores is restricted to authorized personnel and that visitors are accompanied by designated stores staff. Monitor stock levels and coordinate with concerned departments to minimize stock shortages, overstocking, deterioration, and unnecessary accumulation of materials. Ensure that stock records are accurate and regularly reconciled with physical balances and relevant accounting records. Ensure that physical counts and inspections are conducted to verify the existence, location, condition of company property. Reconcile physical verification results with the property register, stores records, and financial records. Maintain records of maintenance schedules, repair requests, service history, and related expenditure for assets under the unit's responsibility. Ensure that transfers of property between departments, showrooms, or work units are authorized, documented, and reflected in the property register. Ensure that temporary lending of property is properly recorded, with responsibility for safeguarding and returning the property clearly assigned. Coordinate the return and clearance of company property from employees who resign, retire, transfer, or otherwise leave their positions. Identify obsolete, damaged, surplus, and uneconomical assets and prepare recommendations for disposal or retirement. Plan, organize, assign, and supervise the activities of Property Administration Unit employees. Provide reliable property information to support budgeting, procurement planning, financial reporting, and management decision-making. Perform other related duties assigned by the immediate supervisor within the scope of the position.