Intern/ Finance in department/

About this role

Job Title: Finance Intern Department : Finance Reporting to : Finance and Grant Manager Purpose of the Role The Finance Intern will provide administrative, coordination, and documentation support to the Finance Department. The role focuses primarily on Administrative-related records and documentation. Working under the direction of the Finance & Grant Manager and other designated staff, the intern will support the process of maintaining accurate records, document organization, and other routine departmental activities. The position is intended to provide practical learning and development within a professional non-governmental organisation. Key Responsibilities Provide day-to-day clerical and administrative support to Finance staff, including photocopying, scanning, printing, compiling, and preparing financial documents and correspondence to date. Maintain accurate and orderly physical and electronic finance records by filing, indexing, labeling, archiving, and retrieving transaction documents and supporting schedules. Maintain document registers and trackers, record the movement of files, and follow up on outstanding documents to support completeness, traceability, and timely retrieval. Coordinate the controlled circulation of finance documents for review, verification, approval, signature, or action, and return completed documents to the appropriate files. Organize and compile financial records, vouchers, invoices, receipts, contracts, schedules, and other supporting documents for internal reviews, management requests, audits, donor requirements, and other external enquiries, as directed. Check assigned document files for basic completeness, legibility, correct sequencing, and required supporting attachments, and promptly refer missing or inconsistent information to the Finance & Grant Manager. Participate in monthly closing activities by organizing and retrieving supporting documents, updating assigned trackers and schedules, assisting with document matching and follow-up, and preparing files for supervisory review. Support the preparation and formatting of routine finance documents, spreadsheets, filing lists, and document packs under the guidance of Finance staff. Handle all financial and organizational records with confidentiality, comply with document-retention and data-protection requirements, and perform other related support tasks assigned by the supervisor.