HR Officer (on behalf of AGI)

About this role

The HR Officer serves as the operational backbone of the HR department, executing core administrative routines across recruitment, HRMS and biometric timekeeping, leave/movement tracking, employee documentation, and workforce analytics. The position requires strong data management skills, high operational precision, and proficient English communication to ensure efficient HR workflows and policy compliance. Key Responsibilities & Operational Routines HR Analytics & Dashboard Reporting Collect and maintain core workforce metrics (headcount, time-to-fill, turnover, absenteeism, probation pass rates, leave utilization). Design, update, and present weekly, monthly, and quarterly HR Operational Dashboards for executive insights. Analyze timekeeping, biometric attendance, overtime, and absenteeism trends to identify operational bottlenecks. Compile and analyze exit interview, survey, and performance review data to highlight engagement and retention trends. Prepare standardized and ad-hoc analytical reports, statistical summaries, and visual presentations. Recruitment & Onboarding Administration Coordinate end-to-end recruitment: draft job postings, publish openings, screen applications, and shortlist candidates. Organize candidate interviews, written assessments, and evaluation panels. Manage pre-employment background/reference checks, offer letters, and candidate communications. Plan and execute structured onboarding and orientation schedules for new hires. HRMS & Attendance Management Serve as primary custodian of the HRMS, ensuring data integrity, completeness, and accuracy. Conduct daily verification of biometric/time-card attendance records and check-ins. Generate weekly/monthly attendance summaries, flagging lateness, unexcused absences, and timekeeping discrepancies. Maintain system updates for transfers, promotions, resignations, contract renewals, and structural changes. Leave, Outgoing & Field Work Management Process and track all staff leave requests (annual, sick, maternity, paternity, emergency) per labor aw and company policy. Administer sick leave documentation, medical certificate verification, and return-to-work clearances. Monitor Outgoing for Work logs for short business-related exits during working hours. Oversee Field Work and Out-of-Station assignments, ensuring timely completion and submission of fully signed authorization forms. Documentation & Employee Records Maintain confidential, audit-ready physical and digital personnel files. Ensure all required employee records (contracts, certificates, IDs, NDA forms, evaluations) are securely archived. Draft official HR correspondence (verification letters, warning notices, contract extensions, termination documents). Conduct periodic record audits to guarantee full compliance with legal and internal standards. General HR Operations & Support Serve as the primary point of contact for routine employee inquiries regarding HR policies and leave balances. Support the CHPO in administering annual performance appraisal cycles and training/development programs. Track probation periods and contract expiration dates, providing advance alerts to department heads and the CHPO. Manage exit clearance workflows, exit interviews, and file archiving. Perform other related duties as assigned by the immediate supervisor.