Receiving & Issuance Officer

About this role

The International Community School of Addis Ababa is inviting all interested to apply for the following vacant position: POSITION: Receiving & Issuance Officer DEPARTMENT: Procurement and Logistics Management REPORTS TO: Supervisor, Receiving & Issuance REQUIRED NUMBER: 1 SALARY: ETB 113,500.00 CONTRACT TYPE: - Full Time AGE: Not more than 35 ABOUT THE ROLE We are seeking a detail-oriented and experienced Receiving & Issuance Officer to join our Procurement and Logistics Management team. In this role, you will be responsible for overseeing day-to-day warehouse operations, ensuring efficient inventory control, and maintaining accurate stock records. You will implement standard inventory models to prevent stock-outs, avoid overstocking, and guarantee the seamless flow of materials across all departments. KEY RESPONSIBILITIES Warehouse & Material Management Receiving & Inspection: Verify and inspect all incoming shipments against purchase orders, supplier invoices, and quality specifications before generating receiving reports. Storage & Organization: Maintain clean, safe, and secure storage facilities; optimize warehouse layout, rack allocation, and stock labeling for quick access and efficient space utilization. Issuance & Control: Issue materials to authorized personnel based on approved internal requisitions and verified operational needs. Database Maintenance: Record all daily transactions promptly and accurately in the QuickBooks inventory database. Inventory Control & Analysis Stock Optimization: Apply standard inventory models (FIFO, ABC classification, EOQ, Reorder Points) to set safety stock thresholds and avoid stock-outs or surplus. Replenishment: Monitor stock levels continuously and initiate purchase requisitions to replenish fast-moving items in a timely manner. Audits & Reconciliation: Conduct routine spot checks and cycle counts, participate in annual stocktaking, and reconcile physical inventory with digital records. Disposal & Feedback: Identify and report slow-moving, obsolete, or damaged items for timely disposition, and escalate material quality issues for supplier resolution. Reporting & Documentation Data & Analytics: Generate monthly consumption reports and demand forecasts using Excel to support departmental budgeting and planning. Audit Readiness: Maintain well-organized physical files and digitally scan warehouse records for easy access and compliance auditing.