Spare Parts & Raw Materials Purchasing Officer

About this role

JOB DESCRIPTION Position: Spare Parts & Raw Materials Purchasing OfficerDepartment: Procurement / Supply ChainWorkplace: Dukem Salary: Negotiable / Based on AgreementReports To: Factory Manager 1. Job Purpose The position ensures that required materials and spare parts are purchased at the right quality, quantity, price, and delivery time to support uninterrupted production and efficient factory operations. 2. Key Responsibilities Review purchase requisitions and verify specifications, quantities, part numbers, BOMs, and technical requirements.- Source and evaluate reliable local and international suppliers.- Request quotations and prepare detailed price and technical comparison sheets.- Negotiate competitive prices, payment terms, warranties, discounts, and delivery schedules.- Prepare and process Purchase Orders (POs) according to company procedures and approval requirements.- Follow up and expedite outstanding purchase orders to ensure timely delivery.- Coordinate closely with Production, Maintenance, Warehouse, Finance, and Logistics departments.- Ensure proper matching of PO, GRN/receiving documents, and supplier invoices before payment.- Monitor stock levels, minimum stock, reorder points, and critical spare parts.- Identify alternative suppliers and equivalent spare parts to minimize production interruptions.- Support urgent procurement requirements during machine breakdowns and production emergencies.- Maintain an updated supplier database and supplier performance records.- Monitor supplier quality, delivery performance, pricing, and service.- Ensure purchasing activities comply with Robit International Business Group PLC policies and procedures.- Prepare regular purchasing, pending-order, supplier-performance, and cost-saving reports.- Maintain proper procurement documentation and records for audit and management review.- Continuously identify opportunities to reduce purchasing costs and improve procurement