AP Program Coordinator

About this role

FH Heartbeat At Food for the Hungry, we operate under a set of guiding principles we call “The Heartbeat.” This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as an organization. Together we follow God’s call responding to human suffering and graduating communities from extreme povertyPosition: AP Program Coordinator Duty Station: Leka Dulecha Duration of Contract: Full Time Principal Responsibilities Project planning and management Support engagement with community members to analyze local systems, identify patterns, and recognize areas where interventions can create the most significant impact. Under the guidance of the Systems Practice Specialist and the technical leads, support the co-creation of solutions (projects) that are community-led and contextually appropriate. Manage and coordinate project activity implementation in line with approved activity plans and budgets, ensuring implementation is on time, on scope and on budget. Co-lead the yearly, quarterly and monthly planning process for the project. Promote collaborative working relationships between stakeholders and the project to ensure synergy for maximum impact. Plan and conduct regular field visits to supervise the implementation of activities. Provide technical support to implementing staff and volunteers. Participate in design and development of Annual Activity Plans and budgets. Strengthen capacity of implementing partners, if applicable. Project documentation, reporting, and M&E Ensure that periodic progress reports (quarterly, bi-annual and annual) are prepared and submitted within agreed reporting timelines and in accordance with the established donor and organizational formats. Review and file all relevant project documents, ensuring proper documentation of program activities and best practices in compliance with agreed standards. Share M&E findings with staff and other relevant stakeholders. Financial, Procurement and Risk Management In consultation with the AP manager, manage project finances and assets in line with FH financial management policies and donor regulations. Support the AP manager with the review of monthly Budget Variance Analysis (BVAs), providing appropriate feedback. In collaboration with the Procurement Officer and AP manager, develop procurement plans with appropriate lead times to ensure timely acquisition of goods and services; track procurements in line with the plan. Manage project risk register. Ensure project compliance to all FH, Donor and Government policies and procedures. Promote FH’s Community-System for Accountability and Feedback (C-SAFE) to provide an opportunity for program participants to provide feedback about FH’s work. Performance management and supervision Manage, supervise and build capacity of program staff, including Development Facilitators, in project development, management and implementation. Carry out bi-annual performance appraisals of staff Monitor and document performance of partners, if applicable Project resource mobilization Identify and build strategic linkages, relations, collaborations and networks with partners, other NGOs, government, church and local leaders, and other stakeholders in planning and implementation. Develop platforms for sharing information with partners and stakeholders. Guide and participate in joint campaigns and advocacy initiatives for beneficiary empowerment with partners and stakeholders. Provide input into project proposals that will be implemented in the area, as appropriate. Other duties as assigned