Project Assistant – CEO Transformation & Expansion

About this role

Project Assistant – CEO Transformation & Expansion Company: Organic Liquid Fertilizer Producing P.L.C. (ECO GREEN) Reports To: Transformation Project Manager / Executive Advisor to the CEO Location: Addis Ababa, Ethiopia (with occasional travel to production sites) Employment Type: Full-time Salary: Competitive (based on experience) Deadline: 15-November-2026 BSustain Consultancy PLC is supporting EcoGreen in recruiting this critical support role. EcoGreen is entering a major expansion phase, and this role is designed for a highly organized, tech-savvy professional who wants to learn how a major agricultural transformation is executed at the highest level. About the Role EcoGreen is transforming into a modern, system-driven agricultural manufacturer. We are looking for a sharp, proactive, and highly organized Project Assistant to act as the "engine room" for our new Transformation Project Manager (PM).This is not a coffee-fetching role. You will be the PM's right hand, responsible for keeping the expansion tracker updated, chasing down data from department heads, formatting grant applications, and ensuring that the weekly CEO dashboard is perfectly accurate. It is a masterclass in high-level project management and executive delivery. Key Responsibilities Project Tracking & Delivery Support Maintain and update the Master Transformation Tracker (using Excel/Google Sheets/ERP) on a daily basis. Track milestones, deadlines, and deliverables for the 5 expansion pillars (Expansion, Operations, HR, Governance, Partnerships). Follow up professionally with department heads (Factory, Finance, HR) to collect status updates and evidence of completed tasks. Flag overdue tasks or bottlenecks to the Project Manager immediately. Grant & Document Preparation Assist in formatting grant proposals, concept notes, and presentations (making sure documents look professional and meet funder guidelines). Organize and maintain the digital "Data Room" for investors and donors (audited financials, company profiles, valuation reports). Proofread documents for typos, formatting, and consistency before they go to the CEO. Meeting Coordination & RAG Reporting Schedule and coordinate the weekly CEO review meetings and monthly management reviews. Take clear, concise minutes during meetings and immediately convert them into action items with owners and deadlines. Assist in building the weekly 1-page RAG (Red-Amber-Green) dashboard for the CEO. ERP & Digital Workflow Support Help the PM monitor ERP adoption rates across different departments. Help train and support legacy staff on how to use the new digital trackers and systems. Maintain organized, cloud-based filing systems for all project documents.